Payroll and PAYE Services for Employers
Running a payroll means much more than working out how much to pay your employees. Employers have responsibility for calculating pay correctly, deducting PAYE tax and National Insurance, reporting payroll information to HMRC and providing employees with the correct payroll documents.
Our experienced payroll team can take care of this for you.
We provide a complete payroll service for employers, from setting up a new PAYE scheme to processing an established weekly or monthly payroll.
We are based in Salisbury, Wiltshire, but provide payroll services to employers throughout the UK.
What Do Our Payroll Services Include?
You provide us with the information that affects your employees' pay for each payroll period and we process the payroll for you.
Depending on your business, this might include basic salaries or hours worked together with overtime, bonuses, commission, holiday, sickness, statutory payments and other additions or deductions. Our payroll team will then:
- Calculate each employee's gross pay
- Calculate PAYE Income Tax and National Insurance deductions
- Apply the appropriate employee tax codes
- Process overtime, bonuses and commission
- Calculate applicable statutory payments
- Process attachment of earnings orders where required
- Calculate employee and employer pension contributions
- Deal with new starters and employees leaving your business
- Submit the required payroll information to HMRC
- Provide employees with their payslips
- Provide P45s for employees when they leave
- Provide P60s following the end of the tax year
- Tell you how much to pay your employees
- Tell you how much needs to be paid to HMRC
- Provide payroll reports for your bookkeeping and accounts
- Act as your payroll agent with HMRC
In other words, rather than buying payroll software and processing PAYE yourself, you provide us with the payroll information and our payroll team does the work for you.
Payroll Software We Use
We use BrightPay payroll software to help us manage our clients' payroll accurately and efficiently. BrightPay supports the day-to-day payroll processes we manage on behalf of employers, including PAYE and National Insurance calculations, payslips, statutory payments, Real Time Information (RTI) submissions to HMRC and workplace pension contributions.
Combined with the knowledge and experience of our payroll team, it helps us provide a reliable outsourced payroll service for businesses with one employee through to employers with 50+ staff.
PAYE for Employers
PAYE for employers involves calculating and deducting Income Tax and National Insurance from employees' pay and reporting the required payroll information to HM Revenue & Customs (HMRC). PAYE requirements can change from one tax year to the next. Tax codes change, National Minimum Wage and National Living Wage rates can increase, statutory payment rates change and employees' individual circumstances can affect the amount they should be paid.
When we manage your payroll, our team deals with these calculations and changes as part of the service. We make sure the information provided to us is processed correctly, the appropriate deductions are made and the necessary payroll information is reported to HMRC.
Taking On Your First Employee?
Employing someone for the first time introduces a number of new responsibilities.
One of the first things you may need to do is register as an employer with HMRC and establish a PAYE scheme.
We can help with HMRC employer registrations, set up your payroll and explain the information we will need from you to process your employees' pay.
Once your payroll is established, we can continue to manage it for you, giving you one point of contact for your ongoing payroll requirements. This means you don't need to become a payroll expert simply because you have started employing people.
Already Running Payroll?
We Can Take It Over
You don't have to be a new employer to use our payroll services.
If you currently process payroll yourself, use payroll software in-house or have another provider managing your PAYE, we can take over the payroll for you.
Our team can work with the information from your existing payroll and continue processing your employees' pay, deductions and HMRC reporting.
This makes our service suitable both for first-time employers and established businesses looking for a reliable outsourced payroll provider.
Payroll Software and Employee Payslips
Our payroll software gives employees convenient access to their payroll documents through an app and/or secure online portal.
Employees can access their payslips and other payroll documents digitally rather than relying on paper copies.
Depending on the facilities being used, employees can also view and request changes to personal information, request holiday and check their remaining holiday entitlement.
Giving employees direct access to this information can reduce the amount of routine payroll administration you need to deal with internally.
What Information Do We Need From You?
Outsourcing payroll does not mean losing control of what your employees are paid. You remain responsible for telling us about the things that have happened within your business. We take that information and use it to process the payroll. For example, you may need to tell us about:
- Hours worked
- Overtime
- Bonuses or commission
- New employees
- Employees leaving
- Pay increases or other salary changes
- Holiday
- Sickness and other absences
- Changes that affect pension contributions
- Other additions or deductions from pay
We then use this information to calculate the payroll and provide the figures and documents you need.
Know What to Pay Your Employees and HMRC
One of the practical benefits of outsourcing payroll is having clear figures showing what needs to be paid and when.
Once your payroll has been processed, we provide reports showing how much you need to pay your employees and how much needs to be paid to HMRC. We also provide payroll reports that can be used within your bookkeeping and accounts. This gives you the information you need without having to calculate the payroll yourself.
We Can Act as Your Payroll Agent With HMRC
Dealing with HMRC can be another time-consuming part of running PAYE.
We can act as your payroll agent with HMRC, enabling our payroll team to deal with relevant PAYE matters on your behalf.
For new employers, we can also assist with HMRC employer registrations and the initial PAYE setup, helping you get the administrative side of employing staff established correctly from the outset.
Why Use an Outsourced Payroll Service?
Processing payroll internally takes time and requires someone within the business to keep up with PAYE rules and payroll legislation.
Outsourcing means you don't need to purchase and maintain payroll software or rely on one person within your business having specialist payroll knowledge.
With Sandra Silk Bookkeeping & Payroll Services managing your payroll, you have access to our experienced payroll team who can process your employees' pay and provide the information you need each pay period.
It allows you to spend less time administering payroll and more time running your business.
